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Feel free to drop some ideas/help me understand what you'd do if it were open source here: https://github.com/candiddev/homechart/issues/151
There is Filebrowser. You can have your files on a server and access them from the frontend just like you do with nextcloud https://filebrowser.org/
Vaultwarden under the hood uses an sqlite3 db which i have mounted locally on my server. I run a scheduled service every 30 minutes that takes a backup of the sqlite db using the sqlite export command and i zip up the attachments. Read here for details: https://github.com/dani-garcia/vaultwarden/wiki/Backing-up-your-vault