filetags VS paperless-ngx

For my personal tool-set, I've settled for "everything in the file name" because in my experience, this ensures that no meta-data gets lost when moving paths, on thumb drives with ancient file systems, OS-borders and so forth (https://github.com/novoid/filetags + other tools + https://karl-voit.at/managing-digital-photographs/ as an overview).

Technically, it makes use of filename-based time-stamps and tags by the "filetags"-method which also includes the rather unique TagTrees feature as one particular retrieval method.

What do you mean by filetags? This?

I don't know if this is perfect but for me, this method with its tools is working pretty great since a decade or so: Managing Digital Files (e.g., Photographs) in Files and Folders using filetags (all sorts of things related to tags), guess-filename (generates most file names for me), guess-target-folder and move2archive (moving files to their destination) + some more tools I wrote.

filetags and companions

filetags and its companion tools is a direct result of my PhD projects with tagstore. For the basic concept of filetags, I worked with file tagging methods for at least six years.

I've always thought that personal files, photos, or any other kind of just needed more connections between them to improve my information retrieval experience. That's how I had become a Zettelkasten evangelist. I believed it would be the cure for the information overload disease of our era.

But life made me use Emacs org-mode more and more, and I'm now in love with tags. Retrieving information has become so easy, especially with org-mode's tags inheritance, that I hardly think making connections between headings or notes is necessary anymore[1]. And I believe that applying tags to filenames (a la Karl Voit [2]) will create the same effect

[1] A Zettelkasten-like system is still unbeatable imo when it comes to ideas repositories, i.e. a second brain you can talk to and get new insights. It's just not that great for personal knowledge management or project management.

[2] https://github.com/novoid/filetags

Technically, it makes use of filename-based time-stamps and tags by the "filetags"-method which also includes the rather unique TagTrees feature as one particular retrieval method.

I steered a friend towards Paperless (and away from an LLM solution) as a way of searching/accessing GBs of architectural PDFs recently - so far, it’s apparently working well for them.

https://github.com/paperless-ngx/paperless-ngx

Paperless-ngx is a document management system that transforms your physical documents into a searchable online archive so you can find your physical documents easier. With features such as tags, full text search, multi-user permissions system, this is a dream for those who like to keep an organized folder of files and documents.

Since last year I’ve been configuring and maintaining my homelab setup and it is just amazing.

I’ve learned so much about containers, virtual machines and networking. Some of the self hosted applications like paperless-ngx [1] and immich [2] are much superior in terms of features than the proprietary cloud solutions.

With the addition of VPN services like tailscale [3] now I can access my homelab from anywhere in the world.

The only thing missing is to setup a low powered machine like NUC or any mini PC so I can offload the services I need 24/7 and save electricity costs.

If you can maintain it and have enough energy on weekends to perform routine maintenance and upgrades. I would 100% recommend setting up your own homelab.

[1] https://docs.paperless-ngx.com/

This has been posted a few times already, but I cannot tell you how life changing Paperless NGX is for organizing PDFs. As someone who wrangles all of the insurance and bills for my house, this open source software is so damn good.

https://docs.paperless-ngx.com/

I maintain Bash script to quickly set it up locally on Linux with Podman. Give it a spin if you want to kick the tires.

https://github.com/jdoss/ppngx

Personally, I use https://github.com/joeyates/imap-backup to archive all my emails and then only keep them on the remote server for as long as I need to (basically until I read them and respond or download an attachment into https://docs.paperless-ngx.com )